Content Preparation

• Make sure you have the copyright for all materials used in your presentations or the use of these materials is covered by the Teach Act or Fair Use.
  • Such as third party videos, graphics from books and websites, charts, quotes, references to articles, cartoons, visualizations, etc.
• At the beginning of your semester, please hand out the attached release form to your students and have them sign it.
  • Recordings made in your classroom are intended only for the participants of your class that semester. We can’t use these recordings in subsequent semesters due to FERPA.

Recording Equipment & Software

• SBMI’s classrooms 1412 and 1414 are outfitted with Cattura recording units, you do not need any additional equipment
• At the beginning of the semester please send an e-mail to de@uth.tmc.edu to place a request to record your class sessions. Please provide the following:
  • Your name
  • Your class number and name
  • Weekly meeting schedule
  • Length of your class session
  • Whether you will have distance students joining the class online simultaneously
  • Other devices you will use, or project from, during lecture (e.g. your personal laptop, iPad), any connector/adaptor or other accessories you will need
  • Any guest lecturer presenting remotely, whose presentation you would like to record

Recording Environment

• Request students to be on time for class sessions. If late, they should enter the room quietly and not disrupt the session.
• If students are going to bring their lunch, they should avoid chips, loud wrappers and other distractors.

Video and Microphone Testing

• Please be a few minutes early for your class so our staff can set you up and test your audio levels and make sure the cameras are working properly for you before the recording sessions.

During the Recording

• Our current setup records the following:
  • Video
    • Classroom Camera at the back of the class
    • The lectern computer screen.
  • Audio
    • Wireless microphone for the instructor
    • Wired ceiling microphones for classroom participation

• Speak clearly and give yourself plenty of time to breathe between sentences.
  • Please do not eat immediately before the class as this will affect the clarity of your voice.
  • We recommend you bring a bottle of water with you.
  • Please do not bring food and/or eat during your class session.
  • Please try to avoid yawning, and don’t talk through a yawn.
  • If you make a mistake, simply repeat what you were saying in full.
    • If there’s a section of the recording that MUST be edited out, alert DE staff to edit that part out from the final recording – however this is an expensive process so we would like to do this sparingly.
  • If your class includes a break. Please turn off your microphone or simply place it back on the charger during the break to avoid recording personal conversations. Please turn your microphone back on after the break.

• While a typical classroom teaching best practice is to move about and keep students engaged, it is better to stick to the front of the classroom during a recorded lecture.
• If you need to point to things on the slides or please use the touchscreen monitor on the lectern. This way your gestures on the slide will get recorded along with your narration.
• 1412 and 1414 are fitted with microphones that are able to capture student questions from anywhere in the classroom.
• Please keep the microphone attached to your clothing and do not carry it in your hand or put it on a desk.
• If you are displaying a video for the class to watch, it may not record properly with the screen recording software.
  • We can’t re-record and distribute and share third party video. This part of your lecture may have to be removed from the recording. 

Export & Publishing

• DE team will take care of compressing and uploading your video to Vimeo – our content sharing portal.
  • All recordings will be stored in mp4 format.
  • All recordings will be uploaded to Vimeo.
  • All recordings pertaining to a class will only be visible to participants of that class in our LMS.
• You will be sent a URL for the recording latest 24 hours after the class session. Recordings made on Friday may have to wait until end of day Monday.

Retention Schedule

• SBMI hangs onto all recordings of class sessions for a few years in our archives.
• SBMI does not make recordings from one semester available for students from a subsequent semester per FERPA guidelines.
• If you need access to an older recording please contact de@uth.tmc.edu.
• Recordings are not instructor property. All classroom recordings are considered SBMI and UTH property and all rights are reserved.
  • Recordings may not be distributed, published, shared in conferences or sold as a part of another course elsewhere without prior approval from OAA of SBMI.